Rugby kick at sunset
Case study

Rolleston Rugby Football Club

A website for the club. Tools for the people running it — built by SANT through the SANT Community Programme.

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The client

Rolleston Rugby Football Club is a volunteer-led community club in Canterbury. Its website serves players, families, sponsors and the people organising club activity. It needs to represent the club professionally while giving visitors a clear route to the information they need.

The brief

The club wanted a website that was easier to update and could better support events, registrations, sponsors and communications. I brought the public website and administration tools into one connected platform, with dedicated ways to manage the information the club shares.

Project timeline

From first contact to launch.

  1. First contact

    Responded to Rolleston Rugby Football Club's public Facebook post.

  2. Discovery meeting

    Met with the club to understand its ideas, needs and priorities.

  3. Second meeting

    Reviewed the direction and agreed the next steps together.

  4. First draft

    Shared the first website draft with the club.

  5. Feedback

    Received the club's feedback and refined the work.

  6. Launch

    The new website went live.

The public website

A digital home for the club.

Club information, news, events and ways to get involved, brought together on the public website.

Rolleston Rugby Football Club public website
How the platform works

One connected platform.

CreateAdd club news, events and information.
ManageOrganise updates in the administration area.
PublishMake the information available on the website.
ConnectHelp people find details and get involved.

One place to manage the information. One website for the community to find it.

The administration tools

Everything the club needs to keep current.

The public website is what members and visitors see. Behind it, the administration dashboard brings the regular publishing and management tasks into one place.

I organised the tools around the information the club works with: news, events, photographs, committee details and sponsors. Ground-status updates and alerts have their own controls, while contact messages and visitor reporting sit alongside the publishing tools.

The aim was to give the people running the club a practical workspace for keeping the website up to date, not another system they needed specialist help to use.

The administration dashboard brings the club's publishing and management tools together.

Feature deep dive

Built around the way the club works.

The detail is in the everyday tasks: publishing a notice, updating a sponsor, sharing photographs or helping a family register. Each part of the platform gives those tasks a clear place, connecting what the club manages with what visitors see.

Events

Keeping the club calendar clear.
The job to support

Families and supporters need to know what is happening, when it starts and where to go. For the club, events also need to be easy to prepare and publish ahead of time rather than treated as a last-minute website change.

What I built

Event publishing brings the date, time and location together in a consistent format. The club can prepare information in advance and schedule its publication, giving preseason activities, clinics and club celebrations a place within the website.

A clear place to publish upcoming activity, and a clear place for the community to check it.

Ground status

A clear answer when conditions change.
The job to support

Ground conditions affect whether an activity can go ahead. The website needs an obvious place for the club to publish the latest status and for visitors to check it.

What I built

The administration area includes a ground-status control linked to a visual rugby-field indicator on the public website. The published state can show the grounds as open, closed or awaiting confirmation, with the visual changing to reflect the club's update.

The club updates the status; visitors have a consistent place to find it.

Alerts

Important notices, given a visible place.
The job to support

Some updates need more prominence than an ordinary news item. The club needs a way to draw attention to a change and point people towards the relevant details.

What I built

Website alerts support different notice types and severity levels. They can appear across the website, link to more information and be scheduled to start and finish at relevant times. A notice can be dismissible or remain visible, depending on how the club sets it up.

Give a time-sensitive message a prominent place without leaving an outdated notice on the website indefinitely.

News and announcements

A publishing space for the club's voice.
The job to support

Registration reminders, coaching opportunities and club announcements need more room than a short status update. They also need to remain available for people who arrive at the website later.

What I built

The publishing tools support articles with headings, photographs and links. The club can prepare and schedule an announcement, then publish it as part of an organised news section rather than having to alter a page layout for every update.

Give each announcement its own place, with enough detail to help people take the next step.

Photo galleries

Club moments, organised and easy to explore.
The job to support

Match-day photographs and club-event pictures are part of how a community records its season. Publishing them should not require someone to resize every image or construct a new gallery page by hand.

What I built

The gallery tools support multiple-image uploads, automatic image resizing and thumbnail creation. Photographs can be reordered by dragging them into place. On the public website, visitors can open the images in a full-screen viewer with keyboard navigation.

The club organises the photographs; the publishing tools handle the preparation and presentation.

Committee information

Keeping the people and responsibilities current.
The job to support

Committee responsibilities can change. Members and new families need an up-to-date view of who does what and how to reach the right person.

What I built

The committee area brings names, roles, photographs and contact information together in individual profiles. The club can edit the details and change their display order without rebuilding the page when responsibilities move to someone else.

A practical way to keep the public contact information aligned with the people running the club.

Sponsor management

A stronger place for the people supporting the club.
The job to support

Sponsors need a recognisable place in the club's online presence. The committee also needs a manageable way to add a sponsor, update a logo or reflect the appropriate sponsorship tier.

What I built

A tiered sponsor system organises logos and website links, with controls for updating details and changing the display order. Gold, Silver, Bronze and Field Flag categories give the presentation a structure the club can maintain.

Sponsor information becomes part of the managed website, rather than an image that requires a developer to replace.

Registration guidance

Helping families take the next step.
The job to support

People joining the club need to understand the registration steps and find the relevant service. The club website should explain the process without creating a second registration system.

What I built

A step-by-step guide explains how to download Rugby Xplorer, create an account and register. Grade information, application-store links, tutorials and answers to common questions support the journey. Registration itself continues through Rugby Xplorer.

The website provides the guidance and connects families with the existing registration service.

Contact and messages

A consistent route for club enquiries.
The job to support

A website enquiry might concern registration, sponsorship, venue hire or another club matter. Those messages need a recognisable route into the club and a place where someone can review them.

What I built

The public contact form uses subject categories and feeds submissions into an administration inbox. Messages display read or unread status, with an action to reply through email. A hidden form field helps screen automated spam without adding an extra challenge for the visitor.

Bring incoming website messages into the same administration environment as the rest of the club's information.

Visitor reporting

Website activity in the club's own dashboard.
The job to support

The club needs a useful view of how the website is being used, alongside the tools for managing it. Visits and popular pages provide context for reviewing the information people are finding.

What I built

The self-hosted reporting view brings visitor activity, devices, browsers, referring websites and popular pages into the administration dashboard. The overview includes the current day's activity and recent trends.

Reporting sits alongside publishing, so the club can review website activity within its regular workspace.

The everyday details are part of the build.

Documents and resources

Club policies, registration information and coaching resources have an organised place, with documents available to download.

Rugby hub

Player pathways, coaching information and the code of conduct help explain the club beyond its latest news.

About and history

A place for the club's background and values, helping visitors understand the community they are joining.

Storage management

Storage information and automatic image optimisation support the practical side of maintaining a growing collection of website content.

Activity records

A record of changes helps the people sharing responsibility for the website see what has been updated.

User roles

Different editing roles organise access to the administration tools, so website responsibilities can be shared.

Club merchandise

Club gear, part of the wider website.

The merchandise page gives the club's official gear a place within its online presence. Visitors can find it alongside the club information, events and registration guidance, with a presentation that belongs to the same website.

Rolleston Rugby Football Club merchandise page

The club's merchandise page, presented as part of the wider website.

Behind the scenes

Practical controls for everyday administration.

The work includes the less visible details that support day-to-day use: access to the administration area, editing permissions, records of changes and checks on incoming messages. These controls sit alongside the publishing tools rather than being separate jobs for the committee to manage.

Account sign-inAuthenticated access to the administration area for the people managing the website.
Editing permissionsUser roles organise access to the tools and content each person manages.
Activity recordsChanges are recorded so the club can see what was updated.
Contact-form checksA hidden form field helps screen automated spam from website enquiries.
Client-reported outcome

Easier to manage. More useful to the club.

The finished project brings the public website and its administration tools together. The club has places to publish information, present its sponsors and manage the updates that keep the website current.

Chelsea's feedback describes what that has meant in practice: members can find the information they need, sponsors have a stronger presence, and volunteers can make updates without technical expertise.

Full recommendation

In Chelsea's words.

Chelsea Jones shared this recommendation about the website project and the club's experience after launch.

Read Chelsea's full recommendation

Working with Jeevan has been one of the best decisions we've made for Rolleston Rugby Football Club.

When we first got in touch, our website was becoming increasingly difficult to manage. As a volunteer-led club, we needed a website that was easy to update, looked professional, and could better support our members, sponsors, events, registrations, and club communications. The old website was frustrating to work with, time-consuming to update, and often felt like more effort than it should have been.

From day one, Jeevan took the time to understand who we are as a club and what we were trying to achieve. He listened carefully to our ideas, offered practical advice, and made the whole process incredibly easy. No matter how many questions, requests, or changes we threw his way, he was always approachable, responsive, and happy to help. It genuinely felt like he cared about the success of our club, not just delivering a website.

Since the new site launched in May, the difference has been enormous. Our members can easily find the information they need, sponsors have a much stronger presence, and promoting events, registrations, and club news has never been easier. The website has become a central hub for our rugby community and reflects the professionalism and pride we have in our club.

One of the biggest benefits has been how easy it is to manage ourselves. Jeevan has empowered us to make updates without needing technical expertise, which has been a game-changer for our volunteers and committee members. What once felt complicated is now straightforward and stress-free.

What stands out most about Jeevan is not just his technical ability, but the way he works with people. He is patient, reliable, and genuinely invested in delivering the best outcome. Throughout the project, communication was excellent, and we always felt supported.

I would wholeheartedly recommend Jeevan to any sports club, community organisation, charity, or small business looking for a website partner they can trust. He has helped transform the way we communicate with our community, and we're incredibly grateful for the work he has done for Rolleston Rugby Football Club.

Chelsea Jones
Rolleston Rugby Football Club

Sant Community Programme

Built through the Sant Community Programme.

I provided the design and development for this project at no charge through the Sant Community Programme. As a Rolleston-based designer and developer, it was a practical way to contribute to the local community.

Every three months, I select one New Zealand charity, not-for-profit organisation or community group for a website, application or digital tool. The programme puts my design and development experience behind people doing useful work in their communities.

Explore the community programme

Could your organisation use something like this?

Tell me what your sports club, charity or community organisation needs to share, manage or make easier. I can help bring the public website and the tools behind it together, with a design that represents you and works for the people using it.

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